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Finance and Budget Assistant Vacancy (Multiple) Available at United Nations (UN) for October 2024

Finance and Budget Assistant Vacancy (Multiple) Available at United Nations (UN) for October 2024

  • Job Network : Management and Administration
  • Job Family : Finance
  • Category and Level : General Service and Related Categories, G-5
  • Duty Station : NAIROBI
  • Department/Office : United Nations Office at Nairobi
  • Date Posted : Oct 14, 2024
  • Deadline : Oct 20, 2024

Organizational Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the respective office of the Secretary-General. UNON supports program implementation of the UN Environment Programme (UNEP), UN Resident Coordination System (RCS), and UN Human Settlements Programme (UN-HABITAT) globally, as well as other UN offices in Kenya, by providing administrative, conference, and information services (www.unon.org). This position is located in the office of Budget and Financial Management Services (BFMS), Division of Administrative Services (DAS). Under the direct supervision of the Section or Unit Chief, the incumbent may perform the following duties:

Responsibilities

  • Budgeting: 1. Assist in the collection of data for the preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration. 2. Assist with the data extraction and preparation of various reports for management. 3. Assist in monitoring budget implementation and performance. 4. Assist with ensuring that requisitions for goods and services are in line with authorized budgets, the priorities of the organization, and the UN financial rules and regulations. 5. Coordinates with other finance and budget staff on related issues during preparation of budget reports.
  • Accounting: 1. Process financial documents such as accounts payable, payroll, and account receivable in line with the financial rules and regulations. 2. Audits various accounting transactions, e.g., vendor payments, payroll, education grants, taxes, etc., to ensure correctness of disbursement and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices. 3. Assist in the review and analysis of various accounting data. 4. Scrutinize supporting documents for completeness, accuracy, and validity of requests in line with applicable policies, procedures, rules, and regulations before submission to the supervisor. 5. Process accounting adjustments and corrections in line with requests submitted by clients and approved by the supervisor. 6. Assist in the analysis of open item managed accounts (OIM) in the enterprise resource planning (ERP) system and initiate corrective action. 7. Perform reconciliation of general and subledger accounts and clear suspense accounts.
  • General: 1. Receive and distribute various documents received in the unit/section. 2. Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner. 3. Assist in ensuring that accurate and complete accounting and internal control systems are functioning and that all relevant records are maintained. 4. Assist with data extraction and analysis and preparation of regular and ad hoc reports. 5. Perform duties as backup for other team members when required. 6. Supervise junior members of staff and interns. 7. Assists with visualizations and updating information material such as web pages or brochures. 8. Perform other related duties as assigned.

Competencies

  • PROFESSIONALISM: Knowledge of travel-related processing requirements. Ability to recognize and act in the face of conflicting priorities. Ability to perform analysis, modeling, and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments. Observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
  • CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients “and seeks to see things from clients’ points of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
  • TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise. Is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even if such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

  • Completion of high school diploma or equivalent is required. Supplementary training in finance, administration and project management is desirable.

Job: Specific Qualification

  • A recognized accounting qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA)) is desirable.

Work Experience

  • A minimum of five (5) years of progressively work experience in finance, budget, or related area is required.
  • The minimum years of relevant experience are reduced by two (2) years for candidates who possess a first-level university degree.
  • Working experience with enterprise resource planning (ERP) systems and finance systems such as Oracle or SAP is desirable.
  • Working experience with budgets, accounts payable, accounts receivable, or Treasury functions is desirable.
  • Experience with International Public Sector Accounting Standards (IPSAS) is desirable.
  • One (1) year or more of experience in data analytics or related areas is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable. NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand), and “knowledge of” equals a rating of “confident” in two of the four areas.

How To Apply

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