UN Volunteers

Entry Level: Operations Assistant Vacancy Available at UNICEF for September 2024

UN Careers Admin 4 weeks ago

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Entry Level: Operations Assistant Vacancy Available at UNICEF for September 2024

Description of assignment title: Operations Assistant
Assignment country: Papua New Guinea
Expected start date: 01/10/2024
Sustainable Development Goal: 17. Partnerships for the goals
Volunteer category: National UN Youth Volunteer
Host entity: UNICEF Papua New Guinea
Type: Onsite
Duration: 12 months (with possibility of extension)
Number of assignments: 1
Duty stations: Port Moresby
Deadline: September 24, 2024

Reporting

Under the supervision and guidance of the UNICEF supervisor, the operations assistant is responsible for executing a broad variety of routine tasks, with special emphasis on digital filing and audit preparation, and some specialized for the respective section, requiring thorough knowledge of UNICEF administrative procedures, processes, and policies.

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Mission and objectives

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does—in, programs, in advocacy, and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop, and reach their full potential without discrimination, bias, or favoritism.

Task description

Support to various functions of the Operations for UNICEF Papua New Guinea. The support is to include the following duties and responsibilities:
Prepare and maintain organizational records and files, ensuring all the information is up-to-date and accurate.
Support in audit preparation and digitalization of files.
Prepare and circulate internal and external advertisements for recruitments.
Grant support at the various stages of the recruitment process as needed.
Support in collecting references and academic verifications.
Assist the office in organizing meetings, courses, workshops, and events of various durations and scales; prepare and distribute the event materials; search for suitable venues; and make reservations for events. Prepare and maintain the related agendas.
Take minutes of meetings, ensuring accuracy, attention to detail, and coherence.
Technical support to consultants (with invoices and documentation).
Support the Office with transportation process, i.e. transportation needs, availability of drivers and means of transportation. Timely communicate the arrangements and any changes to requestors.

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Eligibility criteria

Age: 18 – 80
Nationality: The candidate must be a national or legal resident of the country of assignment.

Required experience

3 years of experience in the following:
Good oral and written skills; experience in drafting, formulation and reporting;
Accuracy and professionalism in document production and editing;
Good interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively;
Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
Solid overall computer literacy, including proficiency in various Microsoft Office applications (Excel, Word, among others), email, and internet; familiarity with database management; and office technology equipment;
Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
Sound security awareness;
Have affinity with or interest in volunteerism as a mechanism for durable development and the UN system.
Area(s) of expertise: Administration, Human resources